The successful candidate for this position will be a 1099 contractor with Music Ministry International and be responsible for the following:
1. DESCRIPTION OF SERVICES
1.1. The coordinator shall provide Catholic Religious Education (RE) Coordinator services to the Hurlburt Field Catholic Community as defined in this Statement of Work.
1.1.1. The Catholic RE Coordinator will administer Catholic Religious Education to the Hurlburt Field Catholic community.
1.1.2. The Catholic RE Coordinator’s programs will assist in building a solid foundation for Catholic doctrine, spirituality, piety, and reflection upon life experience in the light of the Catholic faith.
1.2. Oversight and Leadership
1.2.1. The Catholic RE Coordinator shall provide leadership in the design and implementation of programs for adults, youth, and children.
1.2.2. The Catholic RE Coordinator shall oversee Sunday Religious Education classes, Bible Studies, and all other RE opportunities.
1.2.3. The Catholic RE Coordinator shall recruit and train volunteers via workshops and meetings, as required.
1.2.4. The Catholic RE Coordinator shall act as a liaison between parent and RE teacher, as required.
1.2.5. The Catholic RE Coordinator shall ensure DoD safety requirements with every RE gathering in accordance with DoDI 1402.5 and AFI 52-101.
1.2.6. The Catholic RE Coordinator shall understand and follow all Appropriated Funds (APF) and Chapel Tithes/Offerings Funds (CTOF) procedures, as outlined in AFI 52-105 and local Operating Instructions (OI’s).
1.3. Coordination
1.3.1. The Catholic RE Coordinator shall work with the Contracting Office Representative (COR) ensuring PWS compliance and validation of all assigned duties.
1.3.2. The Catholic RE Coordinator shall be responsible for the week-to-week and special events coordination with Catholic Chaplain or designee.
1.3.3. The Catholic RE Coordinator shall coordinate with Chapel staff to provide the Catholic community with 10-day advance notice of approved activities and programs.
1.3.4. The Catholic RE Coordinator shall request, via email, any necessary Religious Affairs and equipment support for all approved activities and programs.
1.3.5. The Catholic RE Coordinator will attend weekly staff meetings as directed by the Wing Chaplain or designee.
1.3.5.1. The Catholic RE Coordinator shall meet quarterly with the Wing Chaplain or designee.
1.3.6. If 1 SOW/HC is closed due to a scheduled or unscheduled event, the Catholic RE Coordinator will be required to be on vacation, compensatory time-off, or coordinate with the Wing Chaplain or designee to use an alternate work site.
1.3.6.1. The Wing Chaplain or designee shall approve any worksites not located at 1 SOW/HC, for the benefit of the government before an alternate worksite is utilized. All work and tasks to be accomplished at an alternate work site will be coordinated with and approved by the Wing Chaplain or designee prior to utilizing any alternate work site.
1.4. Scheduling
1.4.1. The Catholic RE Coordinator shall develop and submit a yearly RE planning calendar to the Catholic RE Chaplain and Wing Chaplain prior to the June Financial Working Group (FWG).
1.4.2. The Catholic RE Coordinator shall ensure Religious Education curriculum is submitted to the Catholic Chaplain or designee in a timely manner for approval and to accommodate the process of ordering RE materials.
1.4.3. The Catholic RE Coordinator shall arrive at the chapel at least 30 minutes early to prepare for the beginning of the Sunday RE classes and stay until all classes have ended.
1.4.4. The Catholic RE Coordinator shall attend the Catholic Parish Advisory Council meeting.
1.4.5. The Catholic RE Coordinator shall provide stated services based on a part-time, estimated 25-hour work week, which shall include evenings and weekend programs. Work hours are to be coordinated in writing with the Catholic Chaplain, and/or the authorized designee(s). The total monthly hours worked shall not exceed 100 hours, but weekly hours may vary depending on the needs of the Catholic RE program and with the prior approval of the COR.
1.4.6. The Catholic RE Coordinator shall visit each class at least annually or as requested by volunteer teachers needing assistance.
1.5. Deliverables
1.5.1. The Catholic RE Coordinator shall be responsible for the following deliverables. All deliverables must meet professional standards and contract requirements.
1.5.2. Reports
1.5.2.1. Monthly Air Force Chaplain Corps Activity Reporting System (AFCCARS) Report. The Catholic RE Coordinator shall submit a monthly AFCCARS report to the Wing Chaplain or designee at the end of each month.
1.5.2.2. Special Project After Action Report. The Catholic RE Coordinator shall submit the special project after action report to the Wing Chaplain or designee within one week of project completion.
1.5.2.3. Travel Reports. Travel reports shall be completed following official travel, to include conferences, mission trips, and retreats, within five workdays of the travel completion. Travel reports may include, but are not limited to:
- Date and place travel
- Purpose of travel
- List of Hurlburt Field Catholic Community attendees
- Point of Contact (POC) listing
- Summary of travel
- Lessons learned from travel
1.5.2.4. Volunteer Report. The Catholic RE Coordinator shall organize and maintain a current roster of volunteers.
1.5.3. The Catholic RE Coordinator shall work collaboratively with the chapel staff to provide special programs such as Vacation Bible School, Easter, and Christmas programs.
1.5.3.1. The Catholic RE Coordinator shall advertise all activities and programs in 3 locations such as the base marquee, social media, and the Sunday bulletin. All publicity shall be coordinated with the Catholic Parish Coordinator.
1.5.4. The Catholic RE Coordinator shall keep an inventory of all RE material, to include local audio-visual resources.
1.5.5. The Catholic RE Coordinator will organize two volunteer training events, one to be offered in the Fall and one in the Spring. Topics to cover include, but are not limited to, protocols on facility utilization, CTOF, RE policies, and resources.
1.5.6. The Catholic RE Coordinator shall plan events and consider ways to honor and recognize volunteers throughout the year.
2. QUALIFICATIONS
2.1. The Catholic RE Coordinator will be subject to federally mandated background checks in accordance with Department of Defense Instruction 1402.5 (Criminal History Background Checks on Individuals in Child Care Services).
2.1.1. The Catholic RE Coordinator shall submit a signed self-disclosure statement. Any derogatory information found throughout the background check process may preclude the eligibility of the individual.
2.2. The Catholic RE Coordinator shall be willing and able to work in an ecumenical and interfaith environment.
2.3. The Catholic RE Coordinator shall have a Bachelor’s degree or four years of RE work experience.
2.4. The Catholic RE Coordinator shall be able to work flexible hours such as days, evenings, and weekends to accommodate special events and activities.
2.5. The Catholic RE Coordinator shall be functional in Microsoft Office Programs such as Outlook, Word, PowerPoint, and Excel.
2.6. The Catholic RE Coordinator shall have leadership experience including volunteer recruitment and training.
2.7. The Catholic RE Coordinator shall be able to fluently read, write, and speak English.
2.8. The coordinator shall not employ any person who is an employee of the US Government if employing that person would create a conflict of interest. Additionally, The coordinator shall not employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval according to DoD Regulation 5500.7-R, Joint Ethics Regulation (JER). The coordinator shall not employ any person who is an employee of the Department of the Air Force if such employment would be contrary to the policies in AFI 64-106, Air Force Industrial Labor Relations Activities. Coordinator employees shall follow all restrictions as stated in the AFI 52-105, Vol IV, “Chaplain Service Contracts,” paragraph 1.6.
3. GENERAL RESPONSIBILITIES
3.1. Coordinator Support
3.1.1. Contract Manager. The coordinator shall provide a contract manager who shall be responsible for the performance of the work. This person is the contract employee/sole proprietor if the contract is awarded to a sole proprietor or other business entity with only one employee. The name of this person and an alternate or alternates, who shall act for the coordinator when the manager is absent, shall be designated in writing to the contracting officer prior to the contract start date. The contract manager or alternate shall have full authority to act for the coordinator on all contract matters relating to daily operation of this contract.
3.1.2. The coordinator shall provide technically qualified sub-coordinator services and pay temporary sub-coordinator of equal proficiency during absence.
3.2. Standards
3.2.1. Place of Performance. The Catholic RE Coordinator shall perform the required support at 1 SOW/HC located in Building 90203, 210 Cody Avenue, Hurlburt Field, FL 32544 or any designated alternate duty location per the COR.
3.2.1.1. The Catholic RE Coordinator shall be accountable for security and cleanliness of all facilities utilized in conjunction with RE programs and is responsible for ensuring the equipment used is properly maintained and returned to the appropriate storage areas.
3.2.2. Invoicing For Services. The Catholic RE Coordinator shall submit to the POC Chaplain and to MMI for review and approval a list of all the hours worked, the date(s) of work performed, and the grand total hours accumulated over a monthly period (effective the date of this contract). The Catholic RE Coordinator shall submit his/her time sheet log of hours worked to the Resource Advisor not later than seven (7) days after the completion of the unit of work (monthly). The POC Chaplain shall retain a copy of his/her approval/disapproval of the coordinator’s hours worked.
3.2.3. Dress/Appearance. The Catholic RE Coordinator shall present a clean and neat appearance. Coordinator shall not permit cut off shorts, clothing with tears, revealing clothing, clothing with obscene or inflammatory designs, slogans, remarks, or clothing resembling military attire.
Interested Candidates are requested to forward their resume together with three references from individuals who can attest to the candidate’s good work and steadiness. Candidates who do not possess the specific attributes/qualifications in section 2 "Qualifications" above need not apply. This is a part-time position with compensation based on budget and the successful candidate’s experience and qualifications.
Apply directly at: https://music-ministry.jobsoid.com (scroll down to “Hurlburt”) in order to expedite your application. Your application requires providing reference information for (3) individuals including one priest or pastor who can attest to your abilities as they relate to this job posting. References must include: name, title, organization, relationship to you, email address (necessary field) and phone number. Depending on security software, candidates are requested to monitor spam folders for further application communications from MMI.