The successful candidate for this position will be a 1099 contractor with Music Ministry International and be responsible for the following:
1.1 This is a non-personal services contract to perform the Roman Catholic Religious Education and the Catholic Pastoral Life Coordinator functions as defined in this work statement at Joint Base Lewis McChord, Washington. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the MMI who, in turn is responsible to the Government.
1.2 Description of Services/Introduction: The Contractor shall provide fully qualified personnel to perform duties of a Roman Catholic Religious Education Coordinator as defined in this Performance Work Statement (PWS) except for those items specified as Government furnished property and services.
1.3 Special Qualifications: The Contractor shall be a professionally qualified individual preferably having a degree in the field of Catholic Religious Education from an accredited Catholic Institution. The Contractor shall be registered with and have all required training from the Military Archdiocese program. The Contractor shall be AMS Certified Catechist and this shall be completed within a year of the contract being awarded. Three years of work experience in Catholic Religious Education and has been a Catholic Pastoral Life Coordinator. The Contractor’s character shall be commensurate with their responsibilities as a Contractor for JBLM Catholic Community and is expected to adhere at all times to the teachings of the Roman Catholic Church in regards to Sacred Tradition, Sacred Scripture, and the Magisterium.
1.4 Personnel performing work under this Contract shall remain employees of the Contractor, shall reside in the surrounding local communities around Joint Base Lewis McChord (JBLM), and shall not be considered employees of the Government. The Contractor shall replace all employees not conforming to the specifications of this contract or found not suitable by the Government within ten (10) business days of their dismissal. The Contractor shall submit themselves and all volunteers for screening through the Garrison Volunteer Coordinator’s office.
The Garrison Chaplain’s Office representative, normally the Director of Religious Education, will oversee this process and maintain records of each staff member’s background check. The Contractor shall not employ personnel that do not meet background check requirements.
1.5 The Contractor shall not employ any person who is an employee of the United States Government or the Department of Defense, either military or civilian, if such employment would create a conflict of interest or be contrary to the policies contained in Department of Defense (DOD) Joint Ethics Regulation (JER), DOD 5500.7-R. The Contractor shall identify all contract programs and services as being Garrison chapel programs and services and not the Contractor's own organizational programs and services.
2. SPECIFIC TASKS
2.1 RELIGIOUS EDUCATION PROGRAM MANAGEMENT. The Contractor shall develop a program of study for grades Pre-K through 12, the RCIA (Rite of Christian Initiation for Adults), the RCIC (Rite of Christian Initiation for Children) and the adult faith formations programs. The programs shall conform to the standards promulgated by the National Conference of Catholic Bishops and the Archdiocese for the Military Services Religious Curriculum Guide in that group's Directory of Catechesis and shall be endorsed by the Senior Catholic Community Chaplain. The Contractor shall research new and evaluate currently used materials and recommend appropriate teaching resources and didactic aids for approval by the assigned Senior Military Catholic Priest for the Catholic Religious Education Program. The Contractor shall conduct registration for programs in the summer prior to the school year and ongoing throughout the year as new students arrive. The Contractor is responsible for placing registered students in grade appropriate classrooms and maintaining classroom rosters each week. The Contractor shall coordinate a Welcome Back Assembly and a Last Day Assembly to mark the beginning and the ending of the school year. The Contractor shall ensure there are enough volunteers to run the program effectively to include 2 trained adult Catechists per classroom, administrative assistants, resource room volunteers, and hall monitors. The Contractor shall ensure classrooms are setup and supplies are available for instruction. The Contractor shall assist Catechists weekly with lesson plans for each grade level. The Contractor shall ensure the safety of all students for dismissal each week. The Contractor shall assist in registering and monitoring all students within the Archdiocese for the Military Services (AMS) Family Faith Assessment tool annually.
The Contractor shall brief the Senior Catholic Community Chaplain as necessary concerning upcoming events, problems, or suggestions, with respect to the Catholic Religious Education Program. The Contractor shall compose religious education program information for the weekly Catholic Worship Bulletin.
2.2. RELIGIOUS EDUCATION REPORTS. The Contractor shall compile a monthly Religious Education Report in the manner prescribed by the Senior Director of Religious Education (DRE) due no later than the 5th day of the following month consisting of information about the various Catholic ministries: Total attendance, number of volunteers, educational hours, number of sessions held, AF and NAF dollars spent. The Contractor shall submit the completed report to the Senior Catholic Chaplain and report numbers of attendance to the JBLM DRE.
2.3 STAFF/OFFICE INTEGRATION. The Contractor shall integrate with the Garrison Chaplain’s Staff, DRE’s, and Senior Roman Catholic Priest. The Contractor shall attend meetings when and if deemed necessary by the Garrison Chaplain as it relates to the Roman Catholic community.
2.4 VOLUNTEER MANAGEMENT AND TRAINING. The Contractor shall recruit, interview, approve, and train volunteer teachers and classroom assistants for each class for grades Pre-K through 12, the Rite of Christian Initiation for Adults (RCIA), the Rite of Christian Initiation for Children (RCIC), the Adult Faith Formation program and several volunteers to assist with the administration of the program during class time. The Contractor shall maintain a digital volunteer database and have available current volunteer reports and rosters. The Contractor shall oversee and ensure that all volunteers in the program are vetted by completing the necessary background checks with the Garrison Chaplains Office DRE Team and completing the local installation Child Safety Protection Training before they can begin volunteering in the program. The Contractor shall assist the DREs and the Catholic Volunteer Coordinator (when available) to ensure that all volunteers in the Catholic RE program register in the VMIS (Volunteer Management Information System) and complete an application for a volunteer position with the Catholic Religious Education Program. The Contractor shall oversee the program's VMIS volunteers as an OPOC (Organizational Point of Contact) and ensure all online applicants are up-to-date and assist in recording their volunteer hours. The Contractor shall coordinate local installation Child Safety Protection Training through the DREs to ensure all volunteers meet mandatory annual requirements. The Contractor shall compose and conduct teacher formation sessions of at least 2 hours duration four times a year in coordination with the assigned DRE supporting the Catholic Community. The Contractor shall give certificates of attendance to participating catechists. The Contractor shall offer catechists assistance and conduct workshops as necessary for the mandatory Catechist Certification Program through the Archdiocese for the Military Services in Washington, USA. The Contractor shall work with the
Senior Catholic Chaplain to recognize volunteers in the program during Catechetical Sunday and at the end of the Religious Education year.
2.5 SACRAMENTAL PROGRAMS & RECORDS. The Contractor shall maintain and submission of Sacramental records for First Eucharist, Confirmation, RCIA, RCIC, and Out of Sequence students, which are required by the Archdiocese of the Military Services, USA. Contractor shall ensure marriage paperwork is collected for all adults who require the Sacrament of Marriage prior to receiving their other sacraments. The Contractor shall submit letters/correspondence to the churches of baptism for all individuals receiving a sacrament in the JBLM military chapel. The Contractor is responsible for planning, coordinating, and executing parent meetings, retreats/workshops, special Rites, special Confession times, rehearsals, correspondence, special Masses, and special bulletins for the Sacramental Preparation programs listed above. The Contractor shall assist the Senior Catholic Chaplain with the planning, coordination, and execution of the bishop’s annual pastoral visit to JBLM. The Contractor shall ensure all sacramental programs and records as well as marriage paperwork are filed and kept properly.
2.6 GENERAL ADMINISTRATION. The Contractor shall submit requests for facility usage (for religious education activities) to the appropriate chapel or post activity in accordance with the SOP of that chapel or post activity. The Contractor shall organize and schedule routine and special events to obtain optimum facility usage through coordination with Non- Commissioned Officer in Charge/Officer in Charge (NCOIC/OIC) of various facilities. When the Contractor signs for a key to a building to conduct any activity or work, that Contractor assumes responsibility for any loss or damage to both Real and Installation property that may occur during the period that the building is open. The Contractor is responsible for all administrative duties related to the Catholic Religious Education program. These duties include making copies for Catechists each week, responding to daily/weekly inquiries about the program, chapel reservations, inventorying curriculum and supplies, ongoing correspondence with
Catechists, parents, and students of the program, updating program documents, and writing transfer letters.
2.7 PROGRAM BUDGETING. The Contractor shall develop and present an annual budget for both appropriate and non-appropriate funds (CMRP) and submit budget to the Senior Catholic Chaplain to be presented to the Garrison Chaplains Office, Resource Manager as part of the CMRP annually. Contractor shall ensure needed supplies and resources are on hand or recommended for ordering in a timely manner. The Contractor shall submit requests for required religious education material, equipment and supplies to support the Catholic Religious Education program to the Senior Catholic Chaplain for submission to the Chapel Funds Office and Resource Manager. The Contractor shall also submit requests for religious education resources to support the Catholic Religious Education program through requests for APF/NAF funds with appropriate 889s. Upon acceptance of the requests, the Contractor shall submit Purchase Order Requests to the Garrison Chaplain's Funds Office.
2.8 YOUTH & YOUNG ADULT MINISTRY. The Contractor shall develop and present an annual budget for both appropriate and non-appropriate funds (CMRP) and submit budget to the Senior Catholic Chaplain. This program(s) shall include a Catholic Religious Education component, as well as, social and service oriented activities and events. Recruitment of volunteers to work with these age specific groups is required. Program may include travel to local Catholic spiritual retreats or other chaplain approved events.
3. PERIOD OF PERFORMANCE: Hours, dates, and times vary based on requirement to meet the above services; however, the Contractor’s place of duty Tuesday through Thursday from 1030 to 1330 shall be at Main Post Chapel, Bldg 2001 located at South Liggett and North Division Drive. Contractor shall be prepared heavily between (September – May) of the following requirement in the scope. All preparations and executions shall be on Sundays or other dedicated events.
Interested Candidates are requested to forward their resume together with three references from individuals who can attest to the candidate’s good work and steadiness. Candidates who do not possess the specific attributes/qualifications in "1.3 Special Qualifications" above need not apply. This is a part-time position with compensation based on budget and the successful candidate’s experience and qualifications.
Apply directly at: https://music-ministry.jobsoid.com (scroll down to “”). Your application requires providing reference information for (3) individuals including one priest or pastor who can attest to your abilities as they relate to this job posting. References must include: name, title, organization, relationship to you, email address (necessary field) and phone number. Depending on security software, candidates are requested to monitor spam folders for further application communications from MMI.
Contract Period of Performance (1 October 2022 – 30 September 2027) Up to five years