Protestant Youth Coordinator

JBMDL-Lakehurst Youth Ministry Coordination

08 Sep 2021

JBMDL-Lakehurst

Youth Ministry Coordination

Coordinator

1

The successful candidate for this position will be a 1099 contractor with Music Ministry International and be responsible for the following:

Place of Performance

The services stipulated in this Statement of Work shall be performed at any designated Chapel where

Joint Base McGuire-Dix-Lakehurst Chapel ministries are performed as directed by the Joint Base

Senior Chaplain or his/her representative, normally the ranking Protestant Chaplain.

Coordinator Supervision

The U.S. Government will not supervise the coordinator in any manner.

Continuity of Service

The coordinator is responsible to personally perform the services described in this Performance Work

Statement or coordinate performance by a substitute of equal or higher proficiency who has been

approved in advance by the Ranking Protestant or Responsible Chaplain. The Coordinator will submit

the names and qualifications of proposed sub coordinators to the Designated or Responsible Chaplain for

approval at least 14 days prior to the proposed absence. Sub coordinators must meet the requirements for

the position as outlined in this Performance Work Statement. The Coordinator is responsible for

payment of any approved sub coordinator(s).

Performance during a Crisis

Performance during a crisis declared by the President, Secretary of Defense, or overseas combatant

commander: Provide 24-hour contact, and comply with all provisions of this Statement of work during

crisis declared by the President, Secretary of Defense, or overseas combatant commander. Workloads

may significantly increase during wartime contingencies as directed by the contracting officer.

Background Check

(a) All personnel under this contract to include sub coordinators must complete a positive background

investigation and fingerprints as specified herein and by DoDI 1402.5. Sub coordinators must

adhere to the same background check requirements to include fingerprinting to perform services

unless the coordinator arranges a green badge member to be present.

(b) Refer to AFFARS 5352.242-9000 - Coordinator Access to Air Force Installations (June 2002)

Period of Performance and Work Hours

(a) Services will be performed during the period of 29 Sept 2017 through 28 September 2018 with 4

option years in support of the Joint Base McGuire-Dix-Lakehurst Chapel Program.

(b) In the event of inclement weather, coordinator will refer to 609-754-BASE or Responsible

Chaplain for base closure information and/or procedures.

(c) Work Hours

(i) This contract anticipates  up to 24 hours of service per month including coordination, meetings,

consultation, and programs in order to provide the defined services. Be available to work

additional hours should the need arise for special events. Work may be required on weekends

and evenings for special programs. The coordinator may be required to provide services on

some Federal Holidays in conjunction with religious observances. Develop and post schedule

of office and program hours in coordination with the Responsible Chaplain. Office hours will

be during normal duty hours (0730-1630 Monday through Friday) and on at least one (1)

weekday. Place of contract performance is at one (1) of the Joint Base McGuire-Dix-

Lakehurst Chapels as required by each program. Office workspace will be provided in one (1)

of the Joint Base McGuire-Dix-Lakehurst Chapels.

Description/Duties & Responsibilities

McGuire-Dix-Lakehurst Protestant chapel Youth coordinated for content and volunteers with other chapel

programs. Serve as the resource person, advisor, and coordinator for Protestant Youth at Joint Base

McGuire-Dix-Lakehurst Protestant program. The primary goal of the PYOC program is to foster and

strengthen faith commitments through fellowship activities, youth meetings and events, Bible studies,

retreats, camps and mentoring programs involving youth within the Joint Base McGuire-Dix-Lakehurst

Protestant community. Coordinator will furnish all labor, tools, transportation, and incidentals as necessary

to provide the Joint Base McGuire-Dix-Lakehurst Chapel Protestant Youth Coordinator services in

accordance with the tasks identified herein.

(i) Provide and coordinate a youth program in accordance with the guidelines set forth by the Air

Force Chaplain Corps (AFI 52-101) as represented by the Joint Base McGuire-Dix-Lakehurst

Responsible Chaplain. A successful program will meet the needs of the Protestant community and

meet the goals agreed upon at the annual Protestant planning meeting including the number of

people involved.

(ii) Assess needs for the youth program with the Chaplain Corps leadership and in consult

with the Protestant Advisory Council.

(i) Program will be evaluated based on meeting the needs of the community,

participant satisfaction, volunteer feedback, and through overall quality evaluation

by the Responsible Chaplain. The coordinator will not be supervised by the

Government, but the quality of the program will be evaluated. The coordinator will

provide metrics as requested by the Responsible Chaplain for program evaluation.

(ii) Work out specific vision for youth program with the Responsible Chaplain

annually.

(iii) Direct the youth ministry program, recruit volunteers, procure necessary materials and supplies,

train volunteer staff as needed and supervise this year-round activity.

(iv) Organize youth group for Jr High and Senior High students, as well as their discipleship classes;

recruit volunteer teachers, substitutes, and other necessary staff; trains teachers and substitutes; and

provide workshops as required.

(v) Organize at least 3 outreach events annually for teens not involved in the chapel program. Includes

a music program as part of the chapel youth group.

(vi) Be a participating member of the JB MDL Protestant Community by regularly attending

Protestant worship services, recruiting volunteers, promoting the youth ministry, and providing

program announcements in coordination with respective service chaplains and the Protestant

Community Coordinator.

(vii) Provide an annual program plan as specified in local operating instructions and policy letters.

Plan, program, and lead a weekly Protestant youth class, and 3 outreach event opportunities as

determined in consult with Responsible Chaplain and Protestant Advisory Council.

(viii) Provide orientation for new volunteer staff members in facilities, funding, religious education

policies, and available resources.

(ix) Organize at least two volunteer training events each year, one in the fall and one in the spring.

 (x) Plan one volunteer recognition event and consider ways to honor and recognize the volunteer staff

during the year in collaboration with the Protestant Community, Community and Religious

Education Coordinators.

(xi) In consultation with the Responsible Chaplain, promote and lead youth leadership

participation throughout all Protestant community programs and ministries, e.g., music

ministry, audio/video ministry, usher ministry, children’s ministry, Vacation Bible School,

holiday programs, weekday religious education programs, and other Protestant programs.

(xii) Comply with all Federal, State, and Local Laws and requirements and Air Force Instructions that

apply to this position.

(xiii) All personnel under this contract (to include sub coordinators and all volunteers working

with youth below 18 years of age) must complete a positive background investigation with

fingerprints as specified herein and by Department of Defense Instruction (DoDI 1402.5),

Criminal History Background Checks. Refer to AFFARS 5352.242-900 – Coordinator

Access to Air Force Installations (June 2002).

(xiv) Ensure all volunteers working with youth below 18 years of age receive a background

check as described in DoDI 1402.5. Follows JB MDL Chapel procedures for conducting

Background Checks in coordination with the Contract Officer. Maintains record of

volunteers who have a current background check. Ensure all volunteers are aware of local

safety requirements and procedures.

(xv) The Coordinator is accountable for security and cleanliness of all facilities utilized in

conjunction with their programs

(xvi) The Coordinator coordinates all support requirements with the CTOF Contract Officer or

their appointed representative; the Responsible Chaplain and his/her representative,

normally, the Protestant Community Coordinator.

(xvii) The Coordinator will, in consultation with the Responsible Chaplain and his/her representative,

normally, the Protestant Community Coordinator, develop an annual calendar of events, CTOF

budget, appropriated fund budget, and core religious curriculum. This information is submitted

as required by local and USAF Chaplain Corps operating procedures and instructions.

(Xviii) Coordinate all youth religious education support requirements with the Responsible Chaplain

and his/her representative, normally, the Protestant Community Coordinator. Activities are

divided by student grade level and planned at least 60 days in advance. The youth group

includes Junior High and Senior High divisions.

(x) Arrive or ensure a responsible volunteer adult arrives at least one-half hour prior to the beginning

of classes. Volunteers must adhere to the same background check requirements to include

fingerprinting to perform services unless the coordinator arranges a green badge member to be

present prior to the beginning of classes.

(xix) Visit each class at least twice a month or as requested by volunteer teachers.

(xx) Keep a record of enrollment and attendance. Maintain a current roster of the volunteer staff.

(xxi) Lead weekly youth group, discipleship class and other activities as needed and agreed through the

Protestant Planning process in consult with the Responsible Chaplain and Protestant Advisory

Council.

(xxii) Submit Purchase Requests as required for support of the youth ministry program to the

Responsible Chaplain and his/her representative, normally, the Protestant Community

Coordinator. Adhere to local operating instruction for all Purchase Request issues.

(xxiii) Project the required amount of educational curriculum material and submit an annual order to the

Responsible Chaplain and his/her representative, normally, the Protestant Community

Coordinator as part of the annual CTOF Budget planning process.

(xxiv) Submit monthly attendance reports to the Protestant Community Coordinator.

(xxv) Hold quarterly planning meetings with the Responsible Chaplain in consult with the Parish

Advisory Council.

(xxvi) Attend all Protestant Advisory Council meetings as a non-voting member.

(xxvii) Be responsible for keys provided by the government. For access to the facility during

non-duty hours as well as office access, a key or keys will be provided. Keys shall be safeguarded

and will not be duplicated. All keys will be returned on revocation of this service agreement.

Coordinator will report any duplicated, lost or misplaced keys to the government within one (1) hour

of the discovery of the occurrence to the Responsible Chaplain. Coordinator will reimburse the

government for replacement of all locks or rekeying required as a result of keys being duplicated,

lost or misplaced by Coordinator or while under the responsibility of Coordinator. Coordinator will be

responsible for security of facilities and property made available by the government in conjunction

with the performance of this service agreement. Coordinator will also employ accountability

methods consistent with Chapel Operating Instructions. Coordinator must secure the facility as

appropriate.

(xxviii) Participate in chapel decorating/un-decorating and other clean-up/work days if they do not

conflict with an established youth program.

(xxix) Provide necessary planning and reporting as mandated by local policy/instruction, MAJCOM

requirements, and USAF requirements.

(xxx) Advise Responsible Chaplain and/or his representative, normally, the Protestant Community

Coordinator when supplies and materials are needed, place orders in accordance with JB MDL

Chapel Tithes and Offerings Fund OI.

(xxxi) Complete appropriate monthly reports given by the second duty day of each month. All youth

activities will be recorded.

(xxxii) Coordinator will participate in the planning process for the next year’s schedule, budget,

and activities. In consultation with the Protestant chaplain, develop and submit an 12-month annual

planning calendar to be reviewed at the annual Protestant Advisory Council planning meeting to

include summer events. Plan must be submitted for approval no less than two weeks prior to the

anticipated meeting date. Provide planning assistance for any Protestant program with a youth

component (e.g. retreats, seminars, etc).

(xxxiii) Assist in the development of annual Chapel Tithes and Offering Fund (CTOF) budgets, as

directed by the Responsible Chaplain. Request funds for the purchase of books, materials,

equipment, and supplemental services using the CTOF Purchase Request (provided by the chapel).

Prepare funds and facility requests in consult with the Protestant Community Coordinator.

(xxxiv) Identify and prepare annual curriculum order, library, and supply requirements to the

Protestant for approval and maintain an accurate and current inventory of all curriculum and

resource materials.

(xxxv) At no time speak in a derogatory or negative manner about any of the chapel staff

The coordinator will personally perform the services described in this Performance Work Statement or coordinate performance by a substitute of equal or higher proficiency who has been approved in advance by the Designated or Responsible Chaplain. The Coordinator will submit the names and qualifications of proposed sub coordinators to the Designated or Responsible Chaplain for approval at least 14 days prior to the proposed absence. Sub coordinators must meet the requirements for the position as outlined in this Performance Work

Statement. The Coordinator is responsible for payment of any approved sub coordinator(s).

Qualifications

The coordinator providing youth ministry as Youth Coordinator must have training in Christian Youth

Activities as evidenced by:

a. A minimum of two years involvement in a youth ministry program as a volunteer, coordinator,

or paid staff member. A Bachelor's Degree in the area of youth ministry, or any other

ministry field from an accredited university or any degree from an accredited university with

two years of work experience (paid or volunteer) as a Youth Minister, Bible School teacher,

Sunday School Superintendent, Director of Religious Education, Christian School teacher or

related field is preferred.

(i ) Submit a one paragraph summary for vision, growth and development of the youth

program.

b. Demonstrate enthusiasm for youth ministry. Submit two letters of reference demonstrating

enthusiasm for youth ministry.

c. Strong preference shall be given to experience in military service chapel youth ministry and

religious education.

d. Furnish a resume including academic and work related references. References should be of

recent employment (past 3 years).

e. Demonstrate the ability to use computers and associated software common for advertising and

marketing the Protestant Youth Program.

f. Appearance and Conduct: Maintain a neat, clean and well-groomed professional appearance

and conduct self in business-like manner. Able to work in a religiously pluralistic

environment and have willingness to work with people of diverse faith expressions.

Have a willingness to work in the pluralistic environment of the Chaplain Corps. Have an ability to work

unsupervised in a fluid and sometimes-stressful environment with staff, and volunteers. Possess an ability to

maintain healthy, functional interpersonal relationships with coworkers and customers. Submit one letter of

reference to show these attributes.

Coordinator will not perform the following tasks:

a) Receptionist duties.

b) Tasking(s) received from anyone other than the Protestant Chaplain or his/her designee.

This includes tasking from other Joint Base Mission Partners not coordinated through the

Protestant Chaplain.

Program Specific Government Furnished Property and Services

a) Requirement for supplies will be submitted in writing to the Protestant Chaplain in

accordance with local operating procedures .

b) Government -owned equipment will not be tampered with or moved without permission of

the Protestant Chaplain. Equipment moved from a Chapel facility will be signed out with an

AF IMT 1297 by the Chapel NCOIC or facility manager.

c) The government provides office space with desk, chair, visitor's chair, computer, printer,

copier access, filing cabinet, bookcase, phone, fax access, scanner access, storage closet

in building, expendable office supplies and other items deemed necessary to perform

services described in this SOW. Equipment may be shared with other coordinators or

chapel staff as necessary. The coordinator supplies preferred supplies, along with personal

transportation.

Interested Candidates are requested to forward their resume together with three references from individuals who can attest to the candidate’s good work and steadiness.  Candidates who do not possess the specific attributes/qualifications in "Qualifications" above need not apply. This is a part-time position with compensation based on budget and the successful candidate’s experience and qualifications..   

Apply directly at: https://music-ministry.jobsoid.com (scroll down to “JBMDL Chapel”).  Your application must include three (3) references including a pastor who can attest to your abilities as they relate to this job posting.  References must include: name, title, organization, relationship to you, email address (necessary field) and phone number. Depending on security software, candidates are requested to monitor spam folders for further application communications from MMI.