Director of Children and Youth Christian Ministries

Camp Butler Youth Ministry Coordination

26 Jul 2019

Camp Butler

Youth Ministry Coordination

Director

1

Apply Directly: https://music-ministry.jobsoid.com (scroll down to “Butler”).  Your application must include three (3) references including one priest or pastor who can attest to your abilities as they relate to this job posting.  In order to advance your application, please include three (3) references containing: name, title, organization, relationship to you, email address (necessary field) and phone number.

The successful candidate for this position will be a 1099 contractor with Music Ministry International and be responsible for the following:

1.1 The key objective is for a Marine Corps Installations Pacific – Marine Corps Base Camp Butler (MCIPAC-MCBB) Christian non-denominational religious youth and children’s ministries program, established and conducted for elementary, middle and high school students, that supports specific children’s and youth ministry needs and other established programmed services of the Religious Ministries Department, MCIPAC-MCBB, to include programming, development and implementation of youth activities, and general Religious Education.

1.2 The Coordinator shall provide personnel to establish, implement and maintain a strategy, and comprehensive plan for a Youth and Children’s Ministry Program for the Chapel population (estimated at 1000 personnel with 150 high school/middle school youth age and estimated 300 elementary school age) located on MCIPAC-MCBB. These are non-personal services.

2. QUALIFICATIONS

2.1 Coordinator personnel shall be at least 21 years old.

2.2 Coordinator personnel shall be, or become, active in a MCB Chapel service.

2.3 Coordinator personnel shall have a Pastoral or Chaplain letter of recommendation.

 2.4 Coordinator personnel for the Children’s Ministry Program shall have an undergraduate degree with at least 30 credit hours in Christian theological/religious studies or a minimum of 3 years leadership experience in children’s programming or education.

2.5 Coordinator personnel for the Youth Ministries Program shall have an undergraduate degree with at least 30 credit hours in Christian theological/religious studies and youth ministry experience.

3. TASKS: The following programs and support requirements are considered minimal elements of coordinator ministry activity services. The Coordinator shall perform each of these tasks.

3.0.1 Provide and coordinate chapel and chapel related youth ministry activities for elementary, middle and high school students.

3.0.2 Coordinate with local schools, churches, and youth agencies to ensure overall coordination of MCIPAC-MCBB elementary and youth ministries activities do not conflict with other youth activities.

3.0.3 Provide a base wide Christian Religious Program, supporting specific youth ministry and parish needs in addition to those provided by MCIPAC-MCBB Chapel staff and volunteers.

3.0.4 Articulate and develop promotional campaigns and endeavors, maintain records of supplies, materials, and attendance to include children/youth, volunteers, organizations, and agencies.

3.1 High School Program (Grades 9 – 12)

3.1.1 Youth Meetings - Organize and direct weekly regular high school youth outreach meetings that integrate mental, physical, social and spiritual development. Coordinator shall conduct at least 45 meetings per year.

3.1.2 Bible Study - Organize and conduct weekly Bible study or small group activities for high school youth that focuses on the study of scripture and involves discussion topics or relational issues that expand on the knowledge of the Bible or spiritual growth.

3.1.3 Weekend Retreat – Conduct one or more high school youth outreach retreats each year to allow students to experience growth in their faith and in the areas of services or discipleship. Coordinator shall submit a proposal plan to the Command Chaplain. The proposal plan shall include objectives, location(s), dates, times, budget, sponsor requirements, method of evaluation effectiveness no less than 90 days prior to the event.

3.1.4 Extended Mission – Conduct at least one extended (5-7 days) service mission for high school youth, if available, each year to provide youth the opportunity to gather for fun, fellowship, team building, and community service. Coordinator shall submit a proposal plan to the Command Chaplain. The proposal plan shall include objectives, location(s), dates, times, budget, sponsor requirements, method of evaluation effectiveness no less than 90 days prior to the event.

3.1.5 Special Events – Conduct four special events (two per school semester) to promote group growth, nurture or discipleship with the goal of providing team building, community responsibility and faith sharing. (E.g. community service projects, fund-raising, lock-ins, etc.)

3.1.6 Visitations – Develop supportive relationships with air station/base youth and high school(s) faculty through visitation to High School(s) locations.

3.1.7 Mentoring – Coordinator shall mentor youth in the areas of spirituality, outreach, Christian growth, morals and values throughout the year, which may include parental interaction.

3.1.8 Surveys – Coordinator shall present parents of program participants with a quarterly survey to gauge effectiveness, satisfaction and quality of all events.

3.2 Middle School Program (Grades 6 – 8)

3.2.1 Youth Meetings - Organize and direct regular middle school youth outreach meetings that integrate mental, physical, social and spiritual development. Coordinator to conduct at least 45 Meetings a year.

3.2.2 Bible Study - Organize and conduct weekly Bible study or small group activities for middle school youth that focuses on the study of scripture and involves discussion topics or relational issues that expand on the knowledge of the Bible or spiritual growth.

3.2.3 Weekend Retreat - Conduct one or more middle school youth outreach retreats each year to allow students to experience growth in their faith and in the areas of services or discipleship.

3.2.4 Special Events – Conduct four special events (two per school semester) special events to promote group growth, nurture or discipleship with the goal of providing team building, community responsibility and faith sharing. (E.g. community service projects, fund-raising, lock-ins, etc.)

3.2.5 Visitations – Develop supportive relationships with air station/base youth and high school(s) faculty through visitation to Middle School(s) locations.

3.2.6 Mentoring – Mentor youth in the areas of spirituality, outreach, Christian growth, morals and values throughout the year, which may include parental interaction.

3.2.7 Surveys – Coordinator shall present parents of program participants with a quarterly survey to gauge effectiveness, satisfaction and quality of all events.

3.3 Elementary School Program (Grades K – 5)

3.3.1 Weekly Meetings - Organize and direct regular children’s outreach meetings that integrate mental, physical, social and spiritual development. Coordinator to conduct at least 45 Meetings a year.

3.3.2 Bible Study - Organize and conduct weekly Bible study or small group activities for elementary school students that focuses on the study of scripture and involves discussion topics or relational issues that expand on the knowledge of the Bible or spiritual growth. This may include protestant chapel Sunday school. Coordinator to conduct at least 32 meetings a year.

3.3.3 Conduct at least four (4) Back Yard Bible Club or equivalent events in a base housing area. This may satisfy the requirement for Weekly Meetings (a) or Bible Study (b) events.

3.3.4 Special Events – Conduct eight (8) special events (four per school semester) to promote group growth, nurture or discipleship with the goal of providing team building, community responsibility and faith sharing.

3.3.5 Visitations – Develop supportive relationships with MCIPAC-MCBB Elementary schools and faculty through visitation and presence, as possible.

3.3.6 Mentoring – Mentor children in the areas of spirituality, outreach, Christian growth, morals and values throughout the year, which may include parental interaction.

3.3.7 Summer Children’s Program – Organize and conduct a yearly week long children’s ministry outreach designed to spiritually engage the children of MCIPAC-MCBB

3.3.8 Surveys – Coordinator shall present parents of attendees with a quarterly survey to gauge effectiveness, satisfaction and quality of all events.

3.4 Ministry Activities and Reporting

3.4.1 Service Project – Provide a service project for a ministry year calendar, to forecast ministry resources requirements and project ministry activities. The Coordinator shall include a plan to conduct and execute youth outreach events emphasizing relationship building, social interaction, and recreation can be conducted in conjunction with Youth Meetings.

3.4.2 Proposal Plan Records - For all Retreats, Missions, and Special Events: Maintain a record of all proposal plans that outline objectives, locations(s), dates, times, budget, sponsor requirements, method of evaluating effectiveness, number of volunteers utilized and number of persons attending each event. Each record shall also include the permission slips, power of attorney, etc. as required for off post events.

3.4.3 After Action Reporting – Provide a written after-action report for all Retreats, Missions and Special Events to include suggested changes, direction, trends, and problem areas. After Action Reports shall be due to the Command Chaplain within two weeks of event completion.

3.4.4 Community Relations - Develop supportive relationships with youth; maintain close liaison with chaplains, the command and schools. Develop supportive relationships with other community agencies of MCIPAC.

3.5 Volunteer Activities

3.5.1 Recruiting - Recruit and train adult volunteers on a weekly basis to assist in the conduct of the ministry program. The Coordinator shall be responsible for ensuring that volunteers recruited to assist in youth activities is consistent with religious teachings within the chapel. Selection of volunteers shall be in accordance with procedures established by the coordinator and approved by the Command Chaplain. Volunteers shall be subject to completion of background checks. The coordinator shall be provided a quota on the number of volunteers needed to meet ministry program requirements.

3.5.2 Mentoring and Training – Conduct monthly training sessions to mentor and train volunteers in all aspects of youth ministry with the goal of establishing an effective volunteer by teaching skills and confidence in dealing with youth ministry.

3.5.3 Volunteer Roster - Maintain and update a volunteer roster to include name, address, phone number, military affiliation, utilization and role, training and hours volunteered to be accessible by the Command Chaplain.

3.6 Administration

3.6.1 Forecasting – Based on the Coordinators Service Project, forecast ministry resources and budget requirements for projected ministry activities, on a quarterly basis, to include the procurement of supplies, literature and curriculum needed for the program. The Coordinator shall be responsible for the submission of necessary paperwork for scheduling of facilities in support of programs and the arrangement of audiovisual equipment as needed.

3.6.2 Monthly Reporting - Submit monthly reports to the Command Chaplain or designee within one (1) week after the months end, outlining and evaluating ministry activities and plans and keeping the chaplain informed of the status of the programs, future scheduling and any problems that may arise. This can suffice for the after action report on normally scheduled activities.

3.6.3 Annual Reporting – Provide an annual review of the youth ministry program to the Command Chaplain during the month of September summarizing the year’s activities, youth ministry trends, progress and suggestions for improvement regarding future program direction.

Advertising and Promotion - Draft and coordinate advertising, promotional bulletins announcements, articles, flyers and materials in a timely manner for all youth activities and events for publication and distribution. The use of free advertising shall be employed as much as possible. Costs incurred for advertising shall be pre-approved by the Chaplains Office for available funding.

 3.6.4 Briefs and Meetings - Maintain communication and cooperation with all personnel and parties involved in the youth ministry program and community. Such activities include conducting and/or attending Parent Meetings, Command Chaplain Staff Meetings/ Appointments and Chapel/Parish Councils.

4. LOCATION AND HOURS OF OPERATION

4.1 The primary facilities for the services provided will be the MCIPAC-MCBB Religious Ministries Department. The coordinator, upon assignment by the Contracting Officer's Representative (COR), shall provide services in any chapel or approved facility located within the confines of MCIPAC-MCBB or the other facilities as directed by the Command Chaplain.

4.2 Children’s and Youth Program services shall be coordinated between the coordinator, the responsible chaplain for the location of services, and the COR.

DEADLINE: August 20, 2019.  Interested Candidates are requested to forward their resume together with three references from individuals who can attest to the candidate’s good work and steadiness.  Candidates who do not possess the specific attributes/qualifications in "Qualifications" above need not apply. This is a part-time position with compensation based on budget and the successful candidate’s experience and qualifications.   Contract held by Music Ministry Intl.   

Apply Directly: https://music-ministry.jobsoid.com (scroll down to “Butler”).  Your application must include three (3) references including one priest or pastor who can attest to your abilities as they relate to this job posting.  References must include: name, title, organization, relationship to you, email address (necessary field) and phone number.