Protestant Religious Education Coordinator

Aviano Air Base Chapel Protestant Religious Education

29 Aug 2019

Aviano Air Base Chapel

Protestant Religious Education

Coordinator

1

The successful candidate for this position will be a 1099 contractor with Music Ministry International and be responsible for the following:

1.  Position:  Protestant Religious Education (RE) Coordinator

2. Scope of Responsibilities.

2.1. Inside Scope.

2.1.1. Plan, coordinate, and support religious needs in a pluralistic environment.

2.1.1.1. The RE Coordinator position will encompass general programing from the Lead Faith Group Chaplain or designee coordination.  Also, RE Coordinators will work collaboratively with the Community Coordinators and specific volunteers for ecumenical education programs to include, but not limited to Vacation Bible School and Youth Ministry. All potential candidates must have at least twelve (12) months retain ability in the local area.

2.2. Outside Scope.

2.2.1. A non-personal services contract to support chapel religious education services. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

3. Education and Experience.

3.1 RE Coordinators must:

3.1.1. All RE coordinators have the ability to work unsupervised in a fluid and sometimes stressful environment with a diverse group of people that includes, but is not limited to, volunteers, chapel staff, and those of other faith communities; coordinators should possess an ability to maintain healthy, functional interpersonal relationships with co-workers and parishioners.

 3.1.2. Be fluent in reading, writing, and speaking English in order to perform all responsibilities outlined within the PWS.

3.1.3. Professional: Must be able to efficiently organize and manage diverse program elements.

3.1.4. Budget: Must understand the basics of planning, developing, and executing a budget.

4. General Responsibilities. All Chapel Contractors shall:

4.1. Have transportation to and from work making reliable employment, continue to monitor gate pass entry rules, and maintain accessibility.

4.2. Maintain professional standards of conduct and public decorum, including, but not limited to, dress/appearance and grooming.

4.3. Be punctual for appointments, services, and rehearsals unless previously negotiated with the Chaplain, being in place in the sanctuary or designated location 15 minutes before each event to unlock the facility (ensure facility is locked-up).

4.4. Be present for the entire time period in any service or rehearsal contracted unless previous negotiation with the Chaplain.

4.4.1 Shall attend weekly Protestant or Catholic staff meetings and attend Large Chapel staff meetings once a month.

4.5. Recruit and advertise mission objectives for volunteers to promote the Chapel.

4.6. Monitor for fraud, waste, and abuse of DoD facilities and materials and report any facility damage to the Facility Manager to prevent safety mishaps.

4.7. Not duplicate any keys issued by the government and immediately report lost keys to the Facility Manager.

4.8. Submit an application for a background check according to Department of Defense Instruction (DoDI 1402.5), Criminal History Background Checks.

4.8.1. Complete three checks upon contract award: Installations Records Check (IRC), FBI Fingerprint Check, and Tier 1 Child Care Coverage Check (formerly known as CNACI). These checks are started from Chapel Background Checks Monitor and completed every 5 years.

4.9. Comply with all Italian, Federal, State, and Local Laws and requirements and Air Force Instructions that apply to this position.

5. Specific Responsibilities.

5.1. RE Coordinator(s) must:

5.1.1. Meet regularly with the Chapel Staff, designated Chaplain, and Community Coordinator to review overall mission goals, objectives, and objective changes.

5.1.2. Attend and implement the policies set by the Chaplains, designated Chaplain, and Pastoral Advisory Council.

5.1.3. Organize, plan, and schedule religious services to include Vacation Bible School (VBS).

5.1.4. Conduct orientation and training workshops throughout the year for all volunteers and program participants and families.

5.1.5. Prepare an annual comprehensive RE program plan no later than 1 July each year, to be approved by the Lead Faith Group Chaplain. This plan will include, but is not limited to: an annual RE calendar of events and annual RE curriculum. The plan shall be submitted to the Lead Faith Group Chaplain by the end of the third quarter of the fiscal year (Mid-May and June).

5.1.6. Provide inputs to Lead Faith Group Chaplain and/or appropriate forms to the Cost Center Manager/Approving Official or CTOF Account Manager for funds required to operate and implement RE programs.

5.1.7. Prepare publicity needed for religious education programs including, but not limited to: bulletin and pulpit announcements, popular social media sites, worship aids, program calendars, flyers, permission slips, etc.

5.1.8. Electronically submit an after action report along with attendance numbers of students, number of volunteers, and number of volunteer hours worked on a weekly basis to the Lead Faith Group Chaplain, no later than three days after the event.

5.1.9. Develop and maintain continuity binder with pertinent information of the RE Program.

5.1.11. Ensure all volunteers working with youth below 18 years of age receive a background check as described in DoDI 1402.5.

5.1.12. Arrive no later than 15 minutes prior to the scheduled religious education class or event. Unlock doors if not already open and secure at the conclusion of the class or event if applicable.

6. Leave/Time-Off. All Chapel Contractors shall:

6.1. Notify the Chapel’s Contracting Office Representative (COR) of any projected leave of absence as soon as the projected occurrence is known. Any leave of absence in excess of 14 calendar days shall require a substitute.

6.1.1. The Contractor shall not employ/sub-contract any person to perform any of the work required by this PWS on Aviano Air Base, Italy without prior approval of the Lead Faith Group Chaplain. The substitute must also have a previously completed background check.

6.1.2. Any substitute shall meet all qualifications listed in this PWS. The name and qualifications of proposed substitute must be submitted to the Lead Faith Group Chaplain or COR for approval at least 14 days in advance of a proposed absence.

Interested Candidates are requested to forward their resume together with three references from individuals who can attest to the candidate’s good work and steadiness.  Candidates who do not possess the qualifications in "Education and Experience" above in a church or chapel need not apply.  This is a part-time position with compensation based on budget and the successful candidate’s experience and qualifications.