The successful candidate for this position will be a 1099 coordinator with Music Ministry International and be responsible for the following:
1.1.1. Scope of Work: Directs, advises and coordinates Religious Education (RE) for the Yokota Protestant Community. The DRE consults and coordinates with the Protestant Chaplain on all religious education requirements for the Protestant community. The Coordinator shall assist the Protestant chaplain in the administration of the parish office and to attend to the facilitating of parish and chapel processes and procedures. The Coordinator shall coordinate the entire Protestant religious education program with the Wing Chaplain, Protestant chaplain and NCOIC/Superintendent.
1.1.2. Period of Performance: This is a five-year contract.
1.1.3. Location: Primary facilities for the services provided will be the Traditional Chapel Bldg 345 and the East Chapel Bldg 4314. (other DoD facilities may be used with proper coordination and reservation with the respective offices and facility managers including but not limited to those stated in para 1.1.5.28)
1.1.4. Workmanship: All work shall be accomplished within the guidelines of the Protestant chaplain, Air Force Instructions, and the Wing Chaplain’s Policy Statements.
1.1.5. Work to be Accomplished: The DRE will:
1.1.5.1. Coordinate and administer a comprehensive Protestant RE program which includes the following: RE classes for nursery age children (ex. AWANA or similar program) through adult, Children’s Church, Vacation Bible School, and various special projects as deemed necessary by the Protestant and Wing Chaplain.
1.1.5.2. Assist the Protestant chaplain in determining curriculum needs, selecting appropriate curricula in accordance with Protestant teaching and Air Force Chaplain Corps standards.
1.1.5.3. Possess a working knowledge of the Christian church calendar and anticipates RE needs of the Protestant community.
1.1.5.4. Plan, develop, and implement an annual Advent/Christmas Program, Lent/Easter Program, and Vacation Bible School programs, as needed or directed by the Wing Chaplain, to include recruiting, training, and equipping volunteers of these programs.
1.1.5.5. Present at RE class sessions, including evening or weekend programs.
1.1.5.6. Visit all RE classes as necessary to ensure quality control of the RE program.
1.1.5.7. Coordinate fellowship meals for Protestant RE activities as directed by the Protestant chaplain.
1.1.5.8. Coordinate with the Protestant chaplain if unable to attend and/or provide an acceptable substitute.
1.1.5.9. Prepare an annual fiscal year Protestant RE budget and coordinates requirements with the Protestant chaplain.
1.1.5.10. Ensure purchase requests are submitted and RE materials are ordered for use in accordance with para 1.1.5.11. Complete, coordinate, and submit the necessary forms for processing supply, equipment, and curriculum orders through the Protestant chaplain, Chapel Tithes and Offerings Account Manager (or equivalent), and NCOIC/Superintendent, in accordance with local instruction and Wing Chaplain direction.
1.1.5.12. Coordinate project officer requests, return project officer reports, processes and manage collection of funds projects, and deposits project officer and project collection monies.
1.1.5.13. Maintain a library of resource materials (i.e., books, videos, DVDs, and other teaching aides) and maintains a current list of such items.
1.1.5.14. Inventory materials received from Chapel Tithes and Offerings (CTOF) orders.
1.1.5.15. Recruit, train, and equip volunteer teachers and aides.
1.1.5.16. Develop, plan, and implement RE workshops for volunteer teachers.
1.1.5.17. Coordinate background investigation for volunteers as required by Department of Defense Instruction 1402.5, Criminal History Background Checks on Individuals in Child Care Services, Air Force Instruction 52-101, and 52-105.
1.1.5.18. Maintain an accurate and up-to-date database of teachers, aides, substitutes, and facilitators in the Protestant RE program.
1.1.5.19. Maintain attendance records of program participants. Tracks and submits RE attendance figures for Protestant chaplain over the program for use with HQ PACAF/HC and HAF/HC statistical reports as required. 1.1.5.20. Submit facility request forms to the chapel scheduler for coordination and approval.
1.1.5.21. Ensure all volunteers and program participants are familiar with facility manager requirements for emergency procedures and egress.
1.1.5.22. Attend chapel staff and Protestant community meetings as required by the Protestant chaplain.
1.1.5.23. Prepare and submit announcements and articles for the weekly Protestant worship service bulletin, base newspaper (or equivalent), and any other form of advertisement (upon approval by the Wing Chaplain through the Protestant chaplain).
1.1.5.24. Responsible for announcing the cancellation of RE programs due to inclement weather after consulting with the Protestant chaplain.
1.1.5.25. Develop, coordinate, and advertise a calendar of RE events seeking to avoid and/or resolve schedule conflicts with other chapel programs.
1.1.5.26. Safeguard all government/chapel equipment and supplies provided to fulfill the provision of this contract. Facilities used will be returned to clean and presentable condition per Wing Chaplain and NCOIC/Superintendent requirements.
1.1.5.27. Responsible for securing chapel facilities and equipment following programs and activities.
1.1.5.28. Coordinate use of the following facilities as necessary in performance of duties: Traditional (West) Chapel, Building 345, Contemporary (East) Chapel, Building 4314, Yokota Middle School, Building 4155, Taiyo Community Center, Building 3260. Ensures all non-chapel facilities are requested and reserved for all RE events when they are held outside the chapel facilities.
1.1.5.29. Coordinate and submit appropriated funds requirements to Protestant chaplain or designee.
1 1.1.5.30. The following must be accomplished by the coordinator to obtain a security clearance. This process is necessary to obtain a Common Access Card (CAC). This will enable the coordinator to use a government computer and have access to the Yokota Network.
1.1.5.30.1 Coordinator will obtain AF IMT 2583, Request for Personnel Security Action, from chapel security. 1.1.5.30.2 Coordinator will complete Standard Form 86 or Standard Form 85P using EPSQ.
1.1.5.30.3 Coordinator will report to Bldg 305 for a final interview with and finger-printed by 374th SFS/SPAI. 1.1.5.30.4 Coordinator will report to Military Personnel Customer Service (Bldg 316) to obtain a CAC and PIN. 1.1.5.30.5 Coordinator is not authorized access to classified equipment and classified information in the service of this agreement.
1.1.6. Competency of Contracted Personnel: The coordinator must be able to speak, read and write English fluently. A test of English for International Communication (TOEIC) score of at least 860 or equivalent certificate is required for non-native English speakers. The coordinator must have previous experience teaching and/or working in pluralistic or ecumenical religious education program in a church or chapel setting. A bachelor’s degree in religious education is preferred but not required. Coordinator must be able to use Microsoft Windows OS and Office computer programs effectively, in particular: Word, Outlook, Excel, and PowerPoint. Coordinator must be able to work comfortably and communicate effectively ensuring a culture of respect in a pluralistic, ecumenical, multi-cultural, and multi-faith military environment. The coordinator must have an understanding of Christian worshiping communities and religious requirements. Familiarity and experience with military chapel programs is highly desirable. Provide all information necessary for background investigation to include an Installation Records Check (AF Form 2583), proof of a completed Child Care National Agency Check and Inquiries (CNACI). In addition, this includes the following: Personal/Security Questionnaire, National Security Agency Check Questionnaire, Background Check Permission Slip (Name, SSN, Signature) and fingerprinting. DODI 1402.5, 19 Jan 93. In accordance with DODI 1402.5, a Criminal History Background Check must be accomplished for all individuals working with children. Consent to the background check is mandatory. Failure to consent to the background check will be grounds for immediate cancellation of the contract at no further cost to the Government. In the event that a criminal history is found, the contract will be terminated at no further cost to the Government.
1.1.7. Coordinator Points of Contact: The coordinator shall provide the Contracting Officer and the Protestant chaplain with any changes to his current address, telephone numbers, and email address. He/she will also provide the names of a primary and alternate point of contact with telephone numbers, in case of emergency.
1.1.8. Performance: The services shall be performed in conjunction with scheduled parish and religious education activities and in cooperation with the Protestant chaplain. The coordinator must maintain a posted schedule to ensure availability to staff and parishioners during office hours. This schedule will be coordinated with the Protestant chaplain and contracting officer. The work week is defined as Monday through Friday, from the hours of 0730-1630. The coordinator must also be present when the Protestant community gathers to maximize recruiting effort and to coordinate and advertise for future events. Duties and responsibilities will average between 15-18 hours per week.
1.2. GENERAL INFORMATION
1.2.1. Coordinator Responsibility:
1.2.1.1. The coordinator is solely responsible for all tax liabilities. No provisions are implied or provided in this contract for any benefits such as medical care, retirement or worker’s compensation. This is a Non-Personal Service Contract.
1.2.1.2. The coordinator shall provide a qualified substitute in the event the coordinator cannot meet any obligation of this contract. A “qualified substitute” is defined as an individual who meets the qualifications outlined in paragraph 1.1.5 of this PWS.
1.2.1.3. The coordinator shall present a neat, well groomed appearance appropriate for chapel worship services during all times while he/she is performing services under this contract.
1.2.1.4. The coordinator shall furnish his/her own transportation to and from Yokota Air Base.
1.2.1.5. The Government will not be liable for loss, damage, theft, or maintenance of personal equipment.
1.2.2. Administration:
1.2.2.1. The coordinator shall document work performed and will present it to the Protestant Chaplain upon request. The coordinator must present an invoice to receive payment for services rendered.
1.2.2.2. If required, the coordinator will be issued a base pass good for 7 day 24 hour entrance to Yokota Air Base.
1.2.3. Personal Property: The coordinator shall ensure that personal property is clearly marked and identified to preclude misidentification as Government property.
Interested Candidates are requested to forward their resume together with three references from individuals who can attest to the candidate’s good work and steadiness. Candidates who do not possess the specific attributes/qualifications in "1.1.6. Competency of Contracted Personnel:" above need not apply. This is a part-time position with compensation based on budget and the successful candidate’s experience and qualifications..
Apply directly at: https://music-ministry.jobsoid.com (scroll down to “Yokota”). Your application must include three (3) references including one priest or pastor who can attest to your abilities as they relate to this job posting. References must include: name, title, organization, relationship to you, email address (necessary field) and phone number. Depending on security software, candidates are requested to monitor spam folders for further application communications from MMI.