The successful candidate for this position will be a 1099 contractor with Music Ministry International and be responsible for the following:
1.1 Scope of Responsibilities: In coordination with the chaplain-in-charge/Coordinator Officer Representative (COR) the Coordinator shall develop and execute all applicable management, administrative and support requirements for comprehensive religious education programs for Joint Base Andrews (JBA) Catholic Chapel Program. This will include age groups, but not limited to the Rite of Christian Initiation of Adults (RCIA), Confraternity of Christian Doctrine (CCD), Vacation Bible School, Baptismal Preparatory classes and holiday/Holy day events.
1.2 Education and Experience:
1.2.1 Possess familiarity with general Catholic doctrine, teachings, rites, and worship rubrics, ordinances under the guidance of the Catholic Church's Archdiocese for the Military Services, USA.
1.2.2 Possess program management and Windows-based computer system skills, to include all Microsoft Office Programs, Teams, and Zoom. This will be to plan, develop, coordinate and implement a comprehensive religious education plan to include virtual distance instruction for the JBA Catholic community. Coordinator must possess the knowledge of or procure training to execute and navigate WAWF and the SAM systems. Assistance in this system will be given only via the Contracting Squadron or Air Force Appointed Contracting Specialist.
1.2.3 The coordinator shall have the ability to solicit and work harmoniously with volunteer teachers and leaders.
1.2.4 Hold a Baccalaureate Degree in Religious Education from an accredited college or university, or have a minimum of four (4) years of experience as a Religious Education Coordinator/Religious Activities Coordinator in a military chapel, or as a civilian director of religious education or parish programming.
1.3 Specific Responsibilities:
1.3.1 Coordinator shall recruit and train teachers and teacher’s assistants for the above program.
1.3.2 Recruiting, training, and recognizing teachers, teacher's assistants, and other volunteers. Training includes regular in service classes throughout the year in coordination with the chaplain-in-charge/designee.
1.3.3 Coordinator shall ensure all volunteers working with youth below 18 years of age receive a background check as described in DoD Instruction (DoDI) 1402.5. Coordinator shall ensure all volunteers to comply with the mandatory AMS (Archdiocese for the Military Services) training promulgated by American Bishops Catholic Conference's Dallas Charter "Protecting God's Children.”
1.3.4 Meeting individually with each teacher every 90 days to access the needs of the teacher and their students. Dates, time and locations of these conferences are to be documented and forwarded to the Deputy Joint Base Installation Chaplain in the monthly statistical report.
1.3.5 Planning, organizing and conducting a five hour minimum training conference, to occur in January or February if funds are available. This shall be done in coordination or consolidated with the chaplain-in-charge/designee. The training conference shall be for all teachers and substitute teachers. These teachers and program leaders include, but are not limited to, RCIA, CCD, Catholic Youth, Men and Women of the Chapel, Vacation Bible School, and Children's Church.
1.3.6 Coordinator, in coordination with the chaplain-in-charge/designee, is responsible for planning, organizing, budgeting, implementing, and in all other ways managing the following annual events; Children's Christmas Party and Vacation Bible School (VBS).
1.3.7 Coordinator shall assist in the planning/coordinating of other ecumenical events sponsored by JBA Chapel.
1.3.8 Vacation Bible School (Optional) is to be held in the summer for a period of not more than five (5) days if the Airman Ministry Plan warrants this event. VBS may be an ecumenical venture with the Protestant Parish. Planning and leader training shall be coordinated with the lead chaplains from both the Catholic and Protestant faith groups.
1.3.9 Coordinator shall perform other services in order to ensure the quality of the Catholic religious education program. Services shall be coordinated with the chaplain-in-charge/designee. Services may include holy days of obligation, Penance Services, as well as Sacramental Masses.
1.3.10 Prepare an annual religious education calendar in coordination with the chaplain-in- charge/designee to be submitted for the annual chapel planning conference. The calendar should include all special religious education events for the entire year such as training sessions, workshops, socials, appreciations and graduation.
1.3.11 Prepare an annual religious education budget for submission, taking into account all requirements for appropriated, as well as non-appropriated chaplain fund support.
1.3.12 Accomplish and monitor the annual curriculum materials necessary for, but not limited to, CCD, RCIA, Sunday School and Vacation Bible School and insure necessary materials are available for the teachers.
1.3.13 Accomplish all clerical work relating to the Religious Education program, to include maintaining accurate attendance records of all volunteer staff and students participating in the program.
1.3.14 Submit a monthly Religious Education Report to the chaplain-in-charge/designee providing attendance figures, program status, problems, and suggestions.
1.3.15 Submit requests to procure all supplies and equipment required to support the Religious Education program.
1.3.16 The Contracting Officer Representative (COR) shall coordinate with the Contracting Officer the approval to utilize subcontracted coordinators prior to their use. Coordinator shall provide at least seventy-two (72) hour notice in advance of the scheduled activity. Subcoordinators shall be required to meet the same requirements as the primary CREC.
1.3.17 Ensure pay is submitted in a timely manner. If there are any issues, please bring it up to the COR.
1.4 Other Ministry Activities: Coordinator may be asked to provide a service project by the chaplain overseeing the program. A program proposal to include objectives, location(s), dates, times, budget, sponsor requirements , method of evaluation effectiveness , shall be provided to the designated chaplain no less than ninety (90) days prior to the event.
1.5 Control and Reporting:
1.5.1 Coordinator shall meet with the designated Chapel NCOIC to ensure an understanding and control of Chapel facilities, Standard Operating Procedures (SOP's), Operating Instructions (OI's) and applicable policies.
1.5.2 Coordinator shall provide a weekly report to the Joint Base Deputy Chaplain or designated chaplain detailing attendance, contact work, volunteer involvement and activities, as required.
1.6 Administration:
1.6.1 Coordinator shall provide advertising and promotional bulletin announcements, articles, flyers and materials to the Joint Base Deputy Chaplain's office for approval prior to distribution in chapel congregations, for inclusion in chapel bulletins, published in the post newspaper and posted on bulletin boards.
1.6.2 Conduct Parent Meetings, in coordination with the Catholic Youth Ministry Coordinator, in order to advise parents about the youth ministry programs, its goals and needs. Encourage parents to be active participants in the youth ministry program. Educate parents in the phases that their youth may be going through and things to watch for in their spiritual development.
1.6.3 Interface with Chapel and Parish Councils and/or leadership at the regular Parish Advisory Council meetings in order to report trends, attendance, needs for the program, and to coordinate congregation support for youth ministries.
1.6.4 Provide an annual review of the program in May providing a summary of activity, trends and progress during the preceding year. Include information and suggestions regarding future program direction.
1.6.5 Provide written after-action reports (AAR) on all special events and retreats to include suggested changes of direct ion, trends, and problem areas within one week of completion of the event to the designated chaplain.
1.6.6 Provide input for religious education in the chapel ministry plan, to include programs needs and projected costs.
1.6.7 Provide the Joint Base Deputy Chaplain or designated chaplain with refined and updated financial projections on a quarterly basis.
1.6.8 Provide ordering information in the authorized format for supplies and resources to support religious education activities.
1.6.9 Attend bi-weekly staff meetings, input information in “Staff Meeting Slides” by COB on Monday.
1.7 Volunteers and Support Committee:
1.7.1 Recruit volunteers from the chapel services to assist in the program. Selection of volunteers shall be in accordance with applicable United States Air Force core values of Integrity, Service, and Excellence, installation regulations, and coordinator must protect personal information of volunteers. In accordance with AFI 52-101, the Wing Chaplain has final approval authority for members working for or participating in chapel programs.
1.7.2 Conduct training sessions to teach and train volunteers in all aspects of religious education. Help volunteers become comfortable in religious education, teaching them the skills and confidence to be effective volunteers.
1.7.3 Mentor volunteers on the varied aspects of religious education throughout the year. A volunteer utilization file to include roles, training and hours volunteered shall be maintained.
2.1 Government/Coordinator Furnished Property:
2.1.1 Any specific government or coordinator furnished property is delineated within the descriptions above and as defined in this section. All items required to complete assigned duties shall be provided to include: office space, computer, office supplies, printing paper, and copier.
2.1.2 Coordinator shall ensure personal property is clearly marked and identified to preclude misidentification as Chapel property. Coordinator shall be liable for loss, damage, or theft of Chapel property due to the coordinator's carelessness and /or negligence. Negligence shall be determined by appropriate investigative or Report of Survey findings.
Interested Candidates are requested to forward their resume together with three references from individuals who can attest to the candidate’s good work and steadiness. Candidates who do not possess the specific attributes/qualifications in "1.2 Education and Experience" above need not apply. This is a part-time position with compensation based on budget and the successful candidate’s experience and qualifications..
Apply directly at: https://music-ministry.jobsoid.com (scroll down to “Andrews”). Your application must include three (3) references including one priest or pastor who can attest to your abilities as they relate to this job posting. References must include: name, title, organization, relationship to you, email address (necessary field) and phone number. Depending on security software, candidates are requested to monitor spam folders for further application communications from MMI.