The successful candidate for this position will be a 1099 contractor with Music Ministry International and be responsible for the following:
1. Title. Protestant Religious Education Coordinator for the Ellsworth Air Force Base (AFB) Chapel. Protestant Religious Education (RE) Coordinator herein called “RE Coordinator.”
2. Scope of Responsibilities. Responsible for RE administrative functions at Ellsworth AFB, South Dakota, and to make recommendations to the Protestant Chaplain with regard to the development and implementation of budgets, program schedules, publicity, and other required items. Foreign nationals are not eligible. The Protestant RE Coordinator shall provide all personnel, labor, materials, and transportation to provide services in support of the Ellsworth AFB Chapel Protestant RE program. The RE Coordinator shall serve as the primary coordinator, teacher, facilitator, and organizer of the Protestant RE program. Protestant RE program will be overseen by the Senior Installation Chaplain, who will bear the responsibility for its administration and implementation.
2.1. This is a non-personal service contract for the role of Protestant RE Coordinator. The US Government shall neither supervise nor control the method by which the RE Coordinator performs required task herein. It shall be the responsibility of the RE Coordinator to guard against any actions that are of the nature of personal services or give the perception of personal services. The Protestant RE Coordinator should notify the Chaplain, or delegated equivalent, immediately if the manner in which the contract is administered gives rise to personal services. These services shall not be used to perform work of a policy/decision making or management in nature (e.g., inherently governmental functions). All decisions relative to programs supported by the Protestant RE Coordinator shall be the sole responsibility of the US Government.
3.0. Education and Experience. Protestant RE Coordinator must:
3.1. Possess a minimum of 2 years of PROTESTANT RE leadership experience, preferably directing a PROTESTANT RE program in a PROTESTANT Church or military chapel setting. Experience can be disclosed in any form, ideally with provided references to confirm the level of experience.
3.2. Be fluent in reading, writing, and speaking English in order to perform all responsibilities outlined within the PWS.
3.3. Possess and demonstrate an understanding of the basic doctrines and worship practices of the PROTESTANT faith.
3.4. Desired kills:
3.4.1. Interpersonal: Must possess the ability to constructively work well with others in a multi-faith environment.
3.4.2. Professional: Must be able to efficiently organize and manage diverse program elements.
3.4.3. Communication: Must be able to clearly communicate, verbally and in writing, the needs and goals of the PROTESTANT RE Program to chapel staff, volunteers, and customers.
3.4.4. Computer: Must have a working knowledge of computers in order to perform all administrative tasks and be familiar with Microsoft Office products.
3.4.5. Budget: Must have knowledge of planning, developing and executing a budget.
3.4.6. The RE Coordinator may be required to attend and/or participate in Chaplain Corps conferences or training. Travel for such events, if required, will be funded by APF, contingent upon availability of funds and appropriate approval
4.0. General Responsibilities. RE Coordinator shall:
Be responsible for developing and maintaining the Ellsworth AFB Chapel PROTESTANT RE Program.
Assist the Protestant Chaplain in developing the following in regards to RE Coordinator programs as appropriate: annual calendar of events, Chapel Tithes and Offerings Fund Budget, Appropriated Fund budget, and core volunteer training requirements. The contractor shall submit to the Chaplain a proposed annual RE calendar and budget for approval.
Ensure facility requests for RE programs, occurring in Chaplain Corps facilities and in other base facilities, are filled out and submitted to the Chaplain Corps staff to be processed in a timely manner.
Propose effective advertisements of RE programs and events and implement the advertisements upon approval by the Government.
Coordinate and ensure that all purchase requests for RE programs are properly completed and submitted in a timely manner.
Attend all requested meetings to report on RE activities, events, and budget updates.
Coordinate with the Protestant Chaplain and chapel volunteers to create effective RE programs for the PROTESTANT community.
Provide recommendations for annual volunteer recognition to the Chaplain.
Provide a replacement, as needed during planned or unscheduled absentee, to ensure 100% coverage for all responsibilities listed within this PWS. The replacement shall meet or exceed the qualifications of the RE Coordinator and must have obtained background check clearance per Section 6 of this PWS. This shall be coordinated with the Senior Installation Chaplain and approved by the Chaplain, or delegated equivalent, at least 14 days prior to the start of performance by the approved replacement. The RE Coordinator shall not employ/sub-contract any person to perform any of work required by this PWS on Ellsworth AFB without prior approval from the Chaplain, or delegated equivalent.
Specific Responsibilities. RE Coordinator shall:
Recruit, train, and manage volunteers for their PROTESTANT RE programs.
Be accountable for security and cleanliness of all facilities utilized in conjunction with their programs. The RE coordinator is responsible for opening, restoring area to its neutral setting, cleaning, and securing any chapel facilities used for RE programs and events.
Ensure that background check qualified, adult supervision and leadership are present at least 30 minutes prior to scheduled start times of all RE activities and will remain present until the last participant under the age of 18 has departed.
Ensure compliance with rules/laws in regard to use of any copyrighted materials.
Maintain a professional attitude and environment to include hygiene and appearance.
Ensure all applicable facilities (i.e. Sanctuary, Classrooms, Fellowship Hall) are opened, equipped, and ready for use prior to the start of RE programs for all PROTESTANT RE programs.
Provide and maintain an adequate level of supplies and inventory of consumable materials, RE resources, and equipment. A report on projected material and resource needs shall be submitted to the Protestant Chaplain or designee by 30 September of each year.
Lead coordination of and facilitate the annual Vacation Bible School (VBS), or equivalent, program with other contractors as directed by the Installation Chaplain.
Record attendance at all RE programs and events, reporting numbers to the Protestant Chaplain within 2 days of an event’s conclusion, while also maintaining electronic records of names, dates, and rosters of all participants and volunteers for the Chaplain's review.
Maintain a continuity file for RE program; submits after-action reports electronically to the Protestant Chaplain for all PROTESTANT RE programs within 5 calendar days following the close of each event outside of weekly RE classes.
The RE Coordinator may be required to attend and/or participate in Chaplain Corps conferences or training. Travel for such events, if required, will be funded by APF, contingent upon availability of funds and appropriate approval.
Interested Candidates are requested to forward their resume together with three references from individuals who can attest to the candidate’s good work and steadiness. Candidates who do not possess the specific attributes/qualifications in section "3.0. Education and Experience" above need not apply. This is a part-time position with compensation based on budget and the successful candidate’s experience and qualifications.
Apply directly at: https://music-ministry.jobsoid.com (scroll down to “Ellsworth”) in order to expedite your application. Your application requires providing reference information for (3) individuals including one priest or pastor who can attest to your abilities as they relate to this job posting. References must include: name, title, organization, relationship to you, email address (necessary field) and phone number. Depending on security software, candidates are requested to monitor spam folders for further application communications from MMI.